Structured Template · Action Items · AI-Ready Format
| Rule | Why |
|---|---|
| Share agenda 24h before | People come prepared, meeting is shorter |
| Assign a note-taker | One person focused on capturing, not talking |
| End with action items | Every meeting must produce next steps with owners |
| Send notes within 2 hours | Context fades fast — strike while it's fresh |
| Default to 25 min (not 30) | Built-in buffer prevents meeting cascade |